Everything You Need to Know For 2023/2024 Enrichment Sign-Ups!
Please read this email in its entirety. There have been some major and exciting changes to our Enrichment program for the 2023/2024 school year. You will need to read this information thoroughly to best set your family up for a successful enrichment year.
**In order to sign up for sessions on May 25, you must complete the registration process by 11:59 pm on Tuesday, May 23**
Have you completed the ENTIRE registration process? Please ensure that you have:
1) Joined BHEA or renewed BHEA membership for the 2023/2024 year and paid the $25 fee.
2) Filled out the Enrichment Registration Form: (you will be prompted to log in) https://www.bhea.net/enrichmentprogramregistration.
3) Paid the $50 Enrichment Registration fee.
4) Ensure that the grade levels for your children are marked correctly under your account. Note that there are TWO places for grade level for each child. Make sure both are marked correctly as this can affect which sessions your child can be registered into.
****Be sure to look over the schedule and the sessions you are interested in before Thursday morning. Some sessions have been moved around and session fees have been updated.****
Guide for Session Sign-Ups:
Plan to be logged in to the BHEA website shortly before your start time (see schedule below). Scroll to "Enrichment Program" at the left menu and then select Fall 2023 Session Schedule. When it is time to register for your grade level or section, select the session from the schedule page and place a check in the box next to the child/ren you wish to register and click the "register" button. (Note that you may need to refresh your browser window to see the sessions become available for registering.) If you check the box but do not click "register" your child will not be placed in the session. You will see a pop-up that either reads "Registration Successful" or "You are on the waitlist for this session" if the session is full. If your child is placed on a waitlist you may choose another option for that time slot. If an opening comes available on the waitlist for your child you will be asked which session you wish to keep.
*****If you run into issues during sign ups, please email [email protected]. We will be closely monitoring email. Please do not post on Facebook, as we will not have time to check that.*****
To finalize your session sign-ups:
Family Work Commitment: In addition to signing your child/ren up for sessions, you will need to register for your Family Work Commitment (FWC) position(s). Please remember that if you are enrolling in more than 5 total sessions for your family that you need to sign up for two FWC positions. Please read the description before signing up for a position so that you are aware of any special requirements for that position. You can verify your schedule by clicking on the “manage registrations” button in the upper right hand corner of the schedule page. **Sign-ups for FWC open at 9:00 am on May 25**
*NEW THIS YEAR: We have two matrices for FWC - 50 minute positions and 80 minute positions.*
If your family is only taking 50-minute sessions, you should sign up for one or more of the following FWC positions:
Anything on the FWC 50-minute matrix
Opening or Closing on the FWC 80-minute matrix
Any “lunch” position on the FWC 80-minute matrix
If you family is only taking 80-minute sessions, you should sign up for one or more of the the following FWC positions:
Anything on the FWC 80-minute matrix
If your family is taking both 50-minute and 80-minute sessions, you may sign up for any position on either matrix. However, please be mindful of families who have younger children that need their parents to move them from session to session. These families will benefit from the 50-minute FWC positions. If your children can move independently, please sign up for an 80-minute position (Opening, Closing, Main Door, Roaming Hall, Outside Monitor, etc.)
****To sign up as an Instructor Assistant, you will find that position in one of the Instructor Assistant rows, rather than signing up on the session. This will allow you to sign up as an IA before the Elementary or Pre-K sessions open for signups.****
Please note: While we are allowing you to sign up for your preferred family work commitment, the Enrichment Team makes the final assignments based on the overall needs of the program. We will do our best to accommodate your family’s session schedule, but if there are no positions available during your session times, it may be necessary for you to come in early or stay late to fulfill that requirement. Additionally, it may be necessary for you to serve more FWC positions than “required” in order to assure that our program can run smoothly. Specifically you may be asked to fill in or pick up an extra shift as an Instructor Assistant so that a session isn’t canceled; to serve in the nursery to make sure that others are able to serve their FWC position or so an instructor is able to hold their session; to walk an extra shift as a parking lot attendant to make sure that our campus is safe.
Gear Up Meeting: One parent from each family signed up for sessions must attend a Gear Up meeting. **Dates to be determined.**
Please note: If you attended a Gear Up meeting for/during the 2022/2023 Enrichment year, you do not need to attend a Gear Up meeting this year. If you are uncertain, please contact us at [email protected].
Session Payments: Payments will be made directly to instructors no later than August 7. If your child’s instructor is accepting electronic payment, that information will be found in the session description. If you prefer to pay by cash or check, or if there is no electronic payment information, please contact the instructor.
Signup schedule for Thursday, May 25:
9:00 am - FWC positions open for everyone
9:00 am - Seniors - may sign up for any session on a “High School” row
9:30 am - Juniors - may sign up for any session on a “High School” row
10:00 am - Sophomores/Freshman - may sign up for any session on a “High School” row
10:30 am - sessions on "Mixed Grades” rows will open
11:00 am - sessions on “Middle School” rows will open
11:30 am - sessions on “Elementary” rows will open
12:00 pm - sessions on the “Pre-K” row will open
You can sign up for FWC positions at 9:00. You do not have to wait until sessions open for your younger children.
Please be mindful of the schedule. We have staggered sessions to assist families with multiple-age children. **We will remove students from sessions who sign up outside their session time.**
I missed the May 23 deadline!! Can I still sign up for sessions??
Yes, general signups open on May 26 and will remain open for several months into the semester.
I forgot to sign up for an FWC position. Now there are none available during our session time. What should I do?
You will need to sign up for an FWC position that is before or after your session time. We will provide childcare in the nursery for your children through age 6 while you complete your FWC. Your older children can sit in the fellowship hall while you serve.
What if I paid the Enrichment Program Registration fee of $50 but was unsuccessful at getting my child into a session?
Please request a refund by emailing [email protected].
We know that this is a lot of information. Have questions? Please reach out to us at [email protected] or by replying to this email. It's going to be a great enrichment year!
What is the Enrichment Program?
Our optionl BHEA Enrichment Program is literally designed to enrich the education that each family provides for their children at home. We are not here to educate your children for you, but to partner with you as you do so. You, the parents, are responsible for your students, their education, and their behavior. You are not required to take part in the Enrichment program, either by state law or by any requirement of your membership with BHEA. Roughly one-half of our membership takes part in Enrichment sessions, so there is no pressure.
What sessions are being offered in the Fall Semester?
You can review the Fall Enrichment Program session schedule here . Please note that all sessions will take place on Mondays next year in one convenient location.
Who is involved with the Enrichment Program and how do they qualify?
The BHEA Enrichment Program is open to all BHEA members in good standing.
How many weeks will the sessions meet?
Our Enrichment program will consist of 12 meetings. You can find the Fall Enrichment Calendar here.
How much does this cost?
There is an Enrichment Program Registration Fee of $50 per family per year (whether you take part in one semester or two), plus fees that go to the individual instructor. You will find instructor fees by clicking on the session name to see the full description. Only member families are eligible to participate in the Enrichment Program. The membership fee is $25 per family per year (actually June 1, 2023 - June 30, 2024). Because this fee is already so low, we do not prorate or offer refunds.
Can I drop my kids off on their Enrichment Days?
No, not unless your child is over 16, can drive him/herself, and meets other requirements. As with all true co-ops, every family pitches in to make each Enrichment Day a success. So stay! Serve, chit chat, and find your tribe!
Is the Gear Up meeting mandatory?
Yes! Attendance at a Gear Up meeting is required for both new and returning members to maintain your child's place in sessions. These are scheduled every semester after Enrichment Session Signups take place, but before the first day of sessions.
Please register to attend a Gear-Up using the BHEA calendar. You must be signed in to your BHEA account first. One adult from each household will need to attend the Gear-up. Children are welcome to attend but will need to stay with you throughout the meeting.
Questions? Email [email protected].
When can I register for the Enrichment Program?
Only those who have registered by the stated deadline may sign up for their individual sessions on opening day, but after that you may register for the Enrichment Program at any point during the membership year. Late additions to a session after the first meeting of the semester requires special permission of the instructor.
You must be logged in to see the registration form on the lefthand menu under "Enrichment Program", as well as to sign-up for individual sessions (separate process). Signups for the Fall Semester typically happen in May/June, and Spring Semester signups are take place (online) in November. The Enrichment Program Registration must take place by midnight on November 16 for the November 18 Initial Session Signups for Spring 2023.)
Questions? Contact the Enrichment Team at [email protected].
I'm sold! Where and how do I sign up?
Session signups are completed online through a process exclusive to new and renewing members who have registered and paid the Enrichment Program Registration Fee.
Here's how to sign up once that payment is processed.
1. Begin by logging on to your BHEA account via bhea.net
2. Navigate to the Fall 2023 session schedule, which can be found under the “Fall 2023 Enrichment Program” tab.
3. Click on the class/FWC position that you wish to register for.
4. Once clicked, check the box for the person you'd like to register.
5. Then click register.
6. You will receive a message that registration is successful or that you have been placed on the waitlist.
You will also need to attend a Gear Up (informational) meeting if you are new to Enrichment. Those dates are TBA. If you are signing up after the last Gear Up meeting you see on the BHEA Calendar, email [email protected] for instructions.